Office Administrator & Reception Coordinator
Office Administrator & Reception Coordinator
An exciting opportunity has arisen for an Office Adminstrator & Reception Coordinator to join our team, here at Yorkshire Baker. The purpose of this role is to provide professional front-of-house reception and administrative support to the site. The role is responsible for managing visitors, switchboard calls, office administration, document archiving and scanning, meeting room coordination, and a range of day-to-day activities that help the site operate effectively.
Main duties include (but not limited to):
- Act as the first point of contact for all visitors to site
- Meet visitors at the entrance and escort them to the reception / office area as required
- Maintain visitor records and support compliance with site security procedures
- Manage the site's main telephone switchboard
- Handle general enquiries from customers, suppliers and visitors
- Handle general enquiries from customers, suppliers and visitors.
- Direct incoming calls to the appropriate departments and individuals
- Develop and maintain a simple process for departments to submit records for electronic archiving.
- Coordinate the secure disposal of paper records following successful digitisation and retention requirements
- Provide administrative support to the wider site team
- Identify opportunities to improve administrative processes and document management systems
- Manage stationery stocks and place orders as required
Candidate requirements:
- Strong communication skills at all levels
- High attention to detail with an organised approach
- Comptenece in Microsoft Office including Outlook, Word & Excel
- Proven experience within administration, reception or customer service
- Ability to prioritise workload and work autonomsly
- Confident and professional telephone manner
- Experience of document management and record archiving
A full job description is available upon request. Salary to be discussed at interview stage.